Presenter Information

The Virginia EL Supervisors’ Association (VESA) is proud to announce the 2020 Conference Call for Proposals. This year’s conference theme is “Equity for Diverse Learners.” The conference will feature sessions related to best practices in working with English learners (ELs), to include ensuring ELs have full and equal access to the same curriculum and educational opportunities as all students. Proposals are due Friday, November 29th.


                                          Proposal submission is due

                   Monday, December 16, 2019


                             Conference Date and Time

                                      Thursday, January 30, 2020 - 1 p.m. to 5 p.m.


                                        Friday, January  31, 2020 - 8 a.m. to 4 p.m.


                          Conference Proposal Submissions

                                                                                        Please submit proposal to:

                        Hotel Information

                         Renaissance Portsmouth-Norfolk Waterfront Hotel

                               425 Water St

                              Portsmouth, VA 23704

                               (757) 673-3000

Attendees may book their reservations using the following link:  Book your group rate for VESA 2020 Conference


Attendees may also book their lodging by directly calling Marriott reservations at 1-888-839-1775 or by calling the Marriott Renaissance Portsmouth-Norfolk Waterfront Hotel at (757) 673-3000. You will need to identify that you are attending the Virginia EL 2020 Conference to get the special group room rate of $99.00 USD per night.


Most Sincerely,


Megan Moore

Conference Co-chair











Q.  How long are session presentations?

A.  Each session is 50-minutes long. Sessions must be designed to finish within the time frame, as the room needs to be cleared for the next session.


Q.  Can I submit multiple proposals?

A.  YES! You can submit multiple proposals, however, please be aware that the committee will be selecting sessions for the conference based not only on quality, but also a mixture of topics and grade level strands.


Q.  If my proposal is accepted, how many people can I expect in my session?

A.  Depending on interest and demand, sessions could hold anywhere from 30 to 60 people, depending on the size of the room and room set up.


Q.  What is the room setup for the sessions?

A.  All sessions will be set up in theater-style, with no tables. Due to space constraints and set up time, we will not be able to accommodate any requests for another type of room setup.


Q.  What technology is available for my session?

A.  VESA will provide a Wi-Fi internet connection, an LCD projector and screen.  Participants must bring their own laptop. For newer laptops that connect to LCP projectors with a dongle, please bring the dongle with you. VESA will not provide these.


Q.  Do I get a discount on registration as a presenter?

A.  No, there is not a discount break for registration or hotel room price for presenters.  All presenters must register for the conference.  Those that have not registered for the conference by the closing date will be dropped from the program.


Q.  What kind of topics and sessions are you looking for?

A.  Proposal reviewers generally look for sessions that are relevant to ESOL teachers, and specifically teachers in Virginia, such as the VA Standards of Learning and WIDA ELDs.  Additionally, reviewers note if participants will be engaged with the topic presented, and how applicable the session will be for teachers.  VESA also looks for a mixture of elementary and secondary sessions. 


Thank you for supporting our conference.